Point of Sale (POS)

Update: 2026-06-15 | 23,636 views | Share

POS & on-site business management

On-site Sales (POS)

In addition to court booking management, Sportnet provides a Point of Sale (POS) system that helps venue owners manage on-site sales, products, inventory, and operating income or expenses generated during daily business operations.

Instead of using multiple separate tools, activities such as selling drinks, sports equipment, add-on services, stock-in, inventory tracking, and expense recording can all be managed on one platform, keeping data synchronized, transparent, and easy to monitor.

Fast on-site sales

Staff can create sales orders for drinks, snacks, sports equipment, rental services, or other add-on services while serving customers at the venue.

Product and inventory management

Track product catalogs, selling prices, units, stock-in, stock-out, and remaining inventory to manage goods more effectively.

Revenue and expense tracking

Record revenue from sales, add-on services, and operating expenses so venue owners can better understand overall business performance.

1. Manage on-site products and services

The system allows you to create and manage products or services offered at the venue. This provides the foundation for faster sales operations, while helping venue owners control revenue and inventory more accurately.

Common product and service groups

Depending on the operating model, a venue can sell or provide different products and supporting services for players.

Drinks: Water, sports drinks, soft drinks, or other beverages.
Snacks: Cakes, snacks, fast food, or products served while customers are waiting.
Balls and sports equipment: Balls, shuttlecocks, grips, wristbands, accessories, or consumable supplies.
Racket or equipment rental: Rental services for rackets, balls, training equipment, or supporting tools.
Coaching services: Training packages, coaching sessions, classes, or other professional services.
Other services: Additional charges or services based on each venue’s business model.

Product management information

Each product or service can be managed with basic information used for sales, inventory, and reporting.

Product or service name: The name displayed in the POS system.
Product group: Categorized by drinks, food, equipment, services, or other groups.
Selling price: The price applied when staff create a sales order.
Unit: Bottle, can, box, item, hour, session, or another suitable unit.
Usage status: Enable, temporarily disable, or hide products that are no longer sold.
Inventory tracking: Used for products that require stock-in, stock-out, and inventory quantity control.

Suggestion: Use short, searchable product names and clear product groups so staff can operate faster at the counter, especially during peak hours.

2. Manage inventory, stock-in, and stock balance

Sportnet supports inventory quantity management to help track stock-in, stock-out, and remaining stock. Sales and stock-in transactions can be updated in the system, making it easier to monitor the remaining quantity of each product.

Create products that require inventory tracking

For physical products such as drinks, balls, shuttlecocks, accessories, or snacks, you can enable inventory tracking so the system records stock-in and stock-out quantities.

Purpose: Inventory tracking helps venue owners know which products are still available, which products are running low, and which products need to be restocked to avoid business interruptions.

Create stock-in records from suppliers

When new goods are purchased from suppliers, you can create stock-in records directly in the system to record quantities and purchase costs.

Stock-in information may include:

Imported product.
Imported quantity.
Purchase unit price.
Supplier.
Notes or reconciliation information if needed.

Automatically update inventory balance

After a stock-in record is completed, inventory quantity is updated based on the imported data. When a product is sold, the system also records the corresponding stock-out quantity.

Result: Inventory quantity is continuously updated based on stock-in and sales transactions, making stock counting, restocking, and reconciliation easier.

3. Sell on-site using POS

The POS system allows staff to create sales orders quickly while serving customers. Sales transactions can be recorded independently or connected to the customer’s booking, court usage, and on-site payment process.

Create sales orders quickly

Staff can select products, services, and quantities to create sales orders at the counter or while serving customers at the venue.

Select one or multiple products from the catalog.
Add extra services such as racket rental, equipment rental, or coaching.
Adjust quantity, unit price, or notes if needed.
Apply discounts or promotions according to venue policies if available.
Record payment information and complete the sales order.

Connect with bookings and customers

Sales orders can be linked to customers or booking orders so revenue data and service usage history are recorded more completely.

Record products or services used by customers during court usage.
Track additional charges beyond court rental fees.
Store customer purchase and service usage history.
Support combined reporting for booking revenue and on-site sales revenue.

Benefit: When on-site sales are handled directly in the POS system, staff do not need to record transactions separately, while inventory, revenue, and reporting data remain more consistent.

4. Manage operating expenses

In addition to revenue from court bookings and on-site sales, the system also supports recording expenses related to business operations. Managing revenue and expenses together helps venue owners gain a more complete view of operating performance.

Common operating expenses

Venue owners can record different types of expenses that occur during daily operations or across specific business periods.

Electricity costs: Lighting, air conditioning, fans, or operating equipment.
Water costs: Domestic water, cleaning, or court maintenance if applicable.
Staff costs: Staff salaries, allowances, or shift-related expenses.
Maintenance costs: Repairs for courts, nets, lights, equipment, or facilities.
Purchase costs: Products, supplies, tools, or equipment used for business operations.
Other expenses: Marketing, operations, outsourced services, or other venue-specific expenses.

Track business performance

When expenses are recorded together with revenue, venue owners can evaluate business performance more accurately instead of relying only on total revenue.

Track total expenses by period.
Group expenses by category for easier control.
Compare revenue from bookings, on-site sales, and add-on services.
Support profit and court utilization performance evaluation.
Help venue owners make better decisions on pricing, staffing, or operating cost adjustments.

5. POS operating workflow at the venue

To keep on-site sales operations smooth, venue owners can set up a POS workflow from product creation, stock-in, sales processing, to revenue and expense tracking.

Set up products and services

Create product and service catalogs, selling prices, units, and usage status so staff can sell through the POS system.

Record stock-in and update inventory

Record products purchased from suppliers, control remaining stock, and prepare inventory data for sales operations.

Create on-site sales orders

Staff select products, services, quantities, discounts if available, and record customer payment.

Track revenue, inventory, and expenses

Sales, inventory, stock-in, and expense data are summarized for reporting and business performance evaluation.

6. Synchronize with the entire system

The POS system is integrated with other features in the Venue Management module on Sportnet. As a result, revenue from bookings, on-site sales, add-on services, and expenses can be managed centrally on one platform.

Connect with booking operations

POS can work together with booking operations and on-site customer service to record all related revenue generated during court usage.

Booking order management: Record products or services added while customers are using the court.
Promotional programs: Support discount policies if configured appropriately.
On-site payment: Combine the amounts customers need to pay from court bookings and add-on services.
Customer management: Store purchase history, service usage history, and customer transactions.

Connect with reports and administration

POS data is used to build reports on revenue, expenses, inventory, and venue business performance.

Revenue from on-site sales.
Revenue from add-on services.
Statistics on best-selling products or low-stock items.
Operating expenses by category.
Business data summaries for reports and analytics.

Meaning: When POS, inventory, expenses, bookings, and reports are managed in one system, venue owners can run operations more transparently, reduce manual data entry, and use more accurate data for business decisions.

7. Suggestions when implementing on-site sales

Standardize product catalogs from the beginning:

You should group products clearly, use easy-to-understand names, and set correct selling prices, units, and usage status. This helps staff sell faster and reduces mistakes when creating on-site sales orders.

Track revenue, inventory, and expenses together:

On-site sales are not only about recording revenue. Venue owners should regularly review inventory, stock-in records, best-selling products, and operating expenses to evaluate actual business performance accurately.

Next: Customer Management

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