Schedules & Recruiting Guest Players

Update: 2026-06-15 | 7,738 views | Share

1. Overview of Schedules and Guest Matchmaking

The Schedules & Recruiting Guest Players feature is your key to optimizing monthly court rental costs. By broadcasting your sessions to the Sportnet community board, you can easily balance your budget with guest drop-in fees when regular members are absent.

*The system automates the entire process: generating events, collecting online registrations, capping attendance limits, and seamlessly synchronizing bookkeeping records.

2. Three-Step Process to Activate and Recruit Guest Players

Review Automatically Generated Sessions

Based on your Baseline Schedule configured in Article 2, Sportnet.vn automatically pre-generates specific sessions on your calendar week by week.

How to operate: Navigate to the Schedules tab in your Club Admin Dashboard > Select the upcoming session you want to manage > Click Detailed Settings. Here, you can adjust court allocations or modify operational hours for this specific session if needed.

Toggle "Recruit Guest Players" Mode

By default, newly generated sessions are set to private. To source external players, you must toggle the session's status to Public Matchmaking.

Fill out mandatory parameters:

Guest Slot Cap: Define the maximum number of external players allowed to register via the app (e.g., Recruit 4 players). Once the quota is filled, registrations close automatically.
Drop-in Fee: Clearly state the cost per session for a guest player (e.g., $5/session or splitting the cost at the end).
Minimum Required Skill Level: Filter applicants effectively to maintain consistent, balanced, and enjoyable matches.

Review Registrations and Manage Live Matchdays

When external players click 'Join Session' from the homepage or Sportnet's community feed, you'll receive real-time push notifications on your phone.

Approval Workflow: You can enable Auto-Approve (first come, first served) or Manual Review (inspect player profiles, skill ratings, and stats before choosing to Accept or Decline).

3. Multi-channel Sharing & Social Synchronization

Sync with Social Media Groups

Along with publishing on the Sportnet app, the system provides a Quick Share tool that formats session details into an optimized text/image structure containing your booking link.

Copy and paste this structured post directly into Facebook Groups or local sporting communities.
Players simply click your link to sign up; data automatically streams into your admin portal without you having to manually reply to inbox messages.

Create Physical QR Codes for Court Display

Sportnet automatically renders high-resolution, unique QR codes for each session and club profile.

Download, print, and post this QR code on the physical bulletin board of your sports venue.
Guest players on neighboring courts can scan the code to instantly apply for your next scheduled session.

4. Key Guidelines to Boost Your Club's Trust Score

Complete Matchday Check-Ins Promptly:

At the end of your session, click the Complete Session button. Verifying attendance of guest players who registered via the app increases both their reliability rating and your club's Trust Score on the platform.

Professional Cancellation Policy:

If an emergency arises and you must cancel, perform the cancellation action on the platform at least 2 hours prior to start time to initiate automatic refunds (for pre-paid slots) and send instant SMS/App alerts to all registered guests.

Next: Tracking Club Finances & Membership Fees

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